Spring Clean Your Digital Files in 5 Easy Steps

digitalfilesIt’s officially spring and that means it’s time to start fresh! While it’s nice to spruce up the office and give everything a good clean, why not do the same for your digital files?  Organizing your digital files is a great way to make the rest of your year’s work so much more efficient. It’s easy to get bogged down, but here are a few tips to make cleaning and putting your files together a lot easier:

Create one place for all your documents

Start with one root folder such as “My Documents” to start building in your organization. Most Windows based computers already have a root folder already created.  If you’ve got a mess of files on your desktop, start with sticking the documents there.

Be clear and logical with your folder naming

In your “My Documents” folder start creating new folders with simple classifications such as:

  • Events
  • Clients
  • Invoices

Try to avoid your own abbreviations. Pretend you’re new and needed to be able to try to find things quickly.

Create folders within folders like nesting dolls

If you’ve got a folder called “Invoices” you can create a folder inside labeled with the year, then another inside the year with the month.  See the example below:

  • Invoices
    • 2017
      • January
      • February
      • March

Have specific and logical names for your documents.

Make things easy on yourself and name documents that tell you what they are so you don’t need to open it to find out. Consider including dates after the name so you know when it was updated or saved.  Sending a first invoice?

  • ClientName_Invoice_Date
    • ABCompany_1stInvoice_032317

Don’t let it build up.

File things in the right folders right away. This will keep it from getting out of hand. File and name the document in the right place when you create it! If you do things right the first time, there’s no need to worry about a back-up later.

Back Up Your Files!

Use the cloud, SharePoint, One Drive, or another hard drive… Whatever the case schedule a day per week, at least, to back up your files somewhere else in case of an emergency. Technology is great, when it works, so don’t get lax and leave your files where something can happen and have a second place. Back up and back up often!

DAVID REGESTER JOINS DKI

David Regester(ELK GROVE VILLAGE., Ill., Mar. 20, 2017) – DKI, North America’s largest disaster restoration contracting organization, announced its newest addition, National Director of Business Development for DKI Commercial Solutions David Regester. Regester joined the team on March 16, 2017.

Regester brings to DKI over 20 years’ experience in sales management and customer support. Included in his background, he has dedicated 11 years to the property restoration industry for large-loss and residential sales, project management and disaster pre-planning.

In his new role with DKI, Regester’s primary responsibility will be to drive growth across the national Commercial Solutions segment by building relationships with new and existing customers, and continually working to identify potential areas of opportunity where DKI can provide value and solutions.

“I believe strongly in service after the sale and rank very highly the importance of continuing to touch the customer and maintain that old-school ‘belly-to-belly’ relationship with each one of them,” Regester said.

Regester resides in Spring, Texas, and enjoys family cookouts, shooting and playing Xbox with his three children.


About DKI
DKI, headquartered in Chicago, is the largest disaster restoration contracting organization in North America. DKI franchise member companies provide full service restoration to their customers: emergency response, water damage mitigation, fire and contents cleaning, mold remediation, complete reconstruction and much more, 24 hours a day, 365 days a year. DKI returns damaged property to its pre-loss condition quickly and efficiently, delivering complete satisfaction to their consumer, insurance, and corporate customers. For more information about DKI, visit www.dkiservices.com.

How To: Prevent Frozen Pipes

With winter refusing to leave lately on the East Coast, here are some quick tips to prevent the pipes from freezing around your homes and businesses.

insulate

Install foam sleeves or heat tape to water pipes that are easily accessible. Make sure to follow instructions carefully to prevent a fire hazard.

Let faucets drip

Let cold water drip from the faucet to relieve pressure and prevent pipes from freezing.

warm up

Keep your thermostat no lower than 50 degrees day & night. Open all cabinet doors with pipes inside to keep the pipes warm from the heat from the rest of the house.

Ken Copeland Joins the DKI Team

KenCopeland_2(ELK GROVE VILLAGE., Ill., Mar. 7, 2017) – DKI, North America’s largest disaster restoration contracting organization, announced their new Director of Business Development for DKI ProSupply Ken Copeland.  Copland began on Monday, March 6, 2017.

Copeland brings to DKI 15 years’ experience in different aspects of the construction industry, including plumbing during his most recent profession as a regional sales manager for Apollo Flow Products. He started his career during high school working with the Dwyer Group, where he learned about flood restoration and cleaning. Later, he opened his own business in Phoenix, Arizona for carpet dyeing, cleaning and restoration, bathtub refinishing and kitchen remodeling.

In his new DKI role, Copeland will manage relationships with DKI ProSupply sponsors, expanding their partnerships and promoting their programs to DKI members. He will report to Sharon Marvin and work with Bill Boyce during a transitional period.

Copeland remains in Phoenix with his wife of 27 years, Judy, and has one 25-year-old son, living in Denver, Colorado. During his free time, Copeland enjoys cooking and riding the windy Arizona mountain roads on his motorcycle.


About DKI
DKI, headquartered in Chicago, is the largest disaster restoration contracting organization in North America. DKI franchise member companies provide full service restoration to their customers: emergency response, water damage mitigation, fire and contents cleaning, mold remediation, complete reconstruction and much more, 24 hours a day, 365 days a year. DKI returns damaged property to its pre-loss condition quickly and efficiently, delivering complete satisfaction to their consumer, insurance, and corporate customers. For more information about DKI, visit www.dkiservices.com.

DOUG HEIFERMAN JOINS HUDSON VALLEY DKI

Doug_HudsonValley(New Hampton., N.Y., Mar. 2, 2017) – Hudson Valley DKI, a member company of DKI, North America’s largest disaster restoration contracting organization, announced they hired Doug Heiferman on February 1, 2017 as their director of training to help develop Hudson Valley DKI’s new Training and Learning Center.

As an industry approved instructor and educator from the Institute of Inspection Cleaning and Restoration (IICRC), Heiferman has trained and motivated thousands of professionals throughout the United States in the fields of textile cleaning, restoration services and facilities maintenance. He also holds certifications from the Flooring Consultants and Inspection Training Services (FCITS) and OSHA. Heiferman is a master textile cleaner.

“Hudson Valley DKI is honored to have Doug Heiferman join our team. Doug brings a very diversified business background to the team. His 25 years of experience as an educator and industry consultant will add great value to our management team. We can’t be more excited to have Doug join DKI,” said President Angelo Ferrante.

Heiferman’s primary responsibility is to establish and promote Hudson Valley DKI’s new educational center through his hands-on, technical training courses. Through his IICRC instructor courses, he ensures that the team is up to date on the latest technology to effectively mitigate and restore property damage after a natural disaster strikes.


About Hudson Valley DKI

With over 35 years of experience in disaster restoration, Hudson Valley DKI is a leading restoration contractor in the Hudson Valley area of New York. They provide full service property restoration for commercial and residential clients. When disaster strikes, Hudson Valley DKI”s catastrophe team is ready to respond 24 hours, 7 days a week , 365 days a year. DKI restoring lives one job at a time. For additional information, call 845-294-8919 or visit www.dki-hudsonvalleyrestoration.com.

About DKI
DKI, headquartered in Chicago, is the largest disaster restoration contracting organization in North America. DKI franchise member companies provide full service restoration to their customers: emergency response, water damage mitigation, fire and contents cleaning, mold remediation, complete reconstruction and much more, 24 hours a day, 365 days a year. DKI returns damaged property to its pre-loss condition quickly and efficiently, delivering complete satisfaction to their consumer, insurance, and corporate customers. For more information about DKI, visit www.dkiservices.com.

Why Choose DKI?

About the DKI Network

DKI is North America’s largest disaster restoration contracting organization with over 40 years’ industry experience. Boasting the highest standards required to join our network, we only allow the best of the best. Each of our franchise members meets stringent credentialing requirements unlike any other franchise in the market today.

Built on Quality

DKI’s core principles are built on a foundation of quality, trust, and local presence with the advantage of national support. This ensures you, our customers, that each of your DKI contractors will provide the highest quality service and peace of mind that your property will be fully restored to its pre-loss condition as quickly and cost effectively as possible.

Only the Best of the Best

Each DKI member is provided the finest tools, best practices and resources that an independent contractor in the marketplace could not achieve alone. With their access to leading, state of the art equipment and technology, and the ability to build relationships with other DKI members, the industry’s elite, our network has the strength and support to handle any size job, no matter how complicated.

We also provide our members the opportunity to develop their knowledge, service portfolios and market reach through continued training and educational offerings to remain current in this rapidly changing industry.

Each of our members prides themselves on upholding the highest industry standards, giving you, our customers, the level of quality service and satisfaction you deserve most. Trust DKI during your time of need!


If you are in need of property restoration services, look no further than DKI! We will put you in the hands of local experts you can trust. Call us today: (888) 502-4795.

If you are a restoration specialist and have what it takes to join the DKI network, click here to learn more, or call us at (866) 233-9433.

UDK Earns Angie’s List “Super Service Award” for the Third Year in a Row

AL_UDK(Draper., Utah, Feb. 27, 2017) – Utah Disaster Kleenup (UDK), a member company of DKI, North America’s largest disaster restoration contracting organization, proudly announced they received Angie’s List’s “Super Service Award” for 2016.

This is the third consecutive year UDK has earned this award for Salt Lake’s leading Water and Fire Damage Clean Up and Restoration Company, representing their consistently high-level customer service to members of Angie’s List, a local services marketplace and consumer review site.

“UDK is proud to have the Angie’s List members once again speak out on behalf of our services, and we are very proud to win this award for the third year in a row,” said Keri Jones, director of sales and marketing for UDK.

The Super Service Award is the highest honor given annually to the top five percent of qualifying businesses on Angie’s List. The winners are determined by consumer reviews and ratings, updated daily. They must meet strict eligibility requirements, including being in good standing with Angie’s List, passing a background check, abiding by Angie’s List operational guidelines and scoring an “A” rating, based on price, professionalism and punctuality.

“Companies that can meet [these] higher demands without missing a beat in their exemplary performance standards truly do stand apart from their peers. Only a fraction of the water and fire damage clean up and restoration companies in Salt Lake were able to do it,” said Angie’s List Founder Angie Hicks.


About Utah Disaster Kleenup

UDK is the largest disaster and restoration service company in Utah, offering 24/7 emergency residential and commercial response. Their advanced restoration technology, equipment, and facilities provide them with the resources needed to restore a customer’s property, so the customer can re-establish normalcy in their life. The central location allows for an immediate response time. UDK can reach you quickly, and start work fast. To learn more, visit www.calludk.com.

About DKI
DKI, headquartered in Chicago, is the largest disaster restoration contracting organization in North America. DKI franchise member companies provide full service restoration to their customers: emergency response, water damage mitigation, fire and contents cleaning, mold remediation, complete reconstruction and much more, 24 hours a day, 365 days a year. DKI returns damaged property to its pre-loss condition quickly and efficiently, delivering complete satisfaction to its consumer, insurance, and corporate customers. For more information about DKI, visit its website at www.dkiservices.com.

3 Spring Cleaning Tips for Your Business

springclean_smSpring is just around the corner. Here are 3 simple ideas for your business to get you refreshed and ready to tackle anything.

Clean Up Your Workspace

It’s as simple as doing a good clean of your desk or office! Break out the bleach wipes, go through the papers and consider even going paperless!  Nothing gets you ready for a fresh start like sitting down in a clean and organized environment.

 Touch Up That Website

Your website can’t be left forgotten, otherwise your SEO will suffer.  It’s easy to forget with everything you have to do to run your business. Consider pre-writing a few blogs and dedicating someone to keep an eye on updates, or even outsource your SEO tasks.

Organize Your Inbox

We get it, you’re afraid to delete something you might need later. But, if you have a bunch of old files cluttering up your inbox, it gets chaotic.  If messages are more than a year old and you haven’t looked at them, get rid of them. If you think you might need to access them later, create a folder for them for easy access.

 

How to Develop Business Relationships with Remote Workers

February 16, 2017

By: Chelsea Haley, DKI Ventures, LLC

As you’ve read earlier this month, workplace camaraderie can help improve productivity. And, employees agree! According to The Conference Board Job Satisfaction survey of 2014, 60.6 percent of workers stated that those around them at work improve their work environment the most.

So, if developing friendships in the office can have a positive impact on overall business performance, how do we build a meaningful relationship with those located 500 (or more) miles away from us?

Remote employment is becoming increasingly more common as technology evolves. Today, we are able to communicate with those hundreds or thousands of miles away through multiple voice chat and video applications. And, remote work is beneficial to a company as it allows the business to expand into more territories – Its sales and marketing professionals can travel by vehicle or public transportation instead of expensive plan trips and customer service can accommodate customer inquiries in all separate time zones. Yet, the downside is it makes it more difficult to develop close relationships among employees.

But, since camaraderie is so significant to a business’ success, don’t disregard just because your employees are miles apart. It’s important that you learn how to work with remote employees to strengthen your company. Here are four ways to help you do that.

Daily Meetings

Have each department hold daily fifteen minute meetings to catch up on each others’ progress and workload. This provides reassurance to managers that their remote employees are working while they’re behind closed doors, and a quick and easy update on where a project is in terms of projected timeline. But, don’t keep the conversation strictly business; open with a quick ice breaker on what was the last movie everyone saw or what is the weather like near them. By creating a daily professional and casual verbal atmosphere, the team can start to form camaraderie among each other, even from states or countries away.

Virtual Coffee Breaks

In addition to discussing work, conversing on a daily basis about life in general and taking a mental break from your work helps people refresh while also building those close bonds among colleagues. Yet, gathering in the break room for coffee and to discuss each other’s weekend plans doesn’t quite work for remote employees. So, what about scheduling five to ten-minute coffee breaks via Skype (or any video chat system your company uses)?

Close your email and any open tabs for just a few minutes to avoid distractions, and turn on your video chat. You can drink coffee, or not; the purpose is to relax and reboot. These virtual “coffee breaks” can be on a daily or weekly basis, but try to use this time to briefly chat with your team about non-work events. If they need a little push to get started, try round-robin saying one good thing outside of work that happened that week, and one thing each other is excited for in the coming week.

Use the Buddy System

New employees sometimes feel intimidated in general, since they lack the advantage of already knowing everyone around the company, what each person does, and his or her strengths. However, new, remote employees have an even larger disadvantage since they can’t simply walk up to other employees to introduce themselves; they have to call or video chat a stranger – It can provoke the same anxiety as cold calling. As you onboard new, remote employees, consider teaming them up.

You can provide a short list of fun facts and a photo for each employee and send these to their “buddies,” then they can set up a quick phone call to discuss each other’s backgrounds, interests, current events in their area, professional goals, etc. Their buddies can also be their go-to person for assistance or information while the new employee is still learning the ropes of the business.

Treat All Equally

There is sometimes the misconception that remote employees perform less than those onsite. From the onsite employees’ perspective, this can be difficult to manage since they do not always see their counterparts’ work. To this point, remote employees can feel underappreciated. Be mindful of this and make sure that all employees are aware of individual and team accomplishments. Recognize all within a team and their individual contributions.

If you give out awards or gifts, make sure the remote employees have a fair chance at receiving these as well. If you choose to treat your onsite team to a coffee, send your remote employee(s) a coffee gift card that either they can use at the same time while video chatting in the coffee shop or even on a later date, to show they’re equally appreciated.

In addition, it can be easy to neglect your remote employees if your onsite team throws a work party, but try to include everyone. If it’s a holiday party, consider flying everyone to the corporate office for a chance to official meet their entire team. If it’s a small potluck though, it may not be necessary to fly everyone in for just a couple of hours, but consider sending your remote employees a live feed to view from their own locations, so they can feel like a part of the “party.”

Improve Productivity with Color

study by The University of Texas at Austin believes something as simple as the color of your office surroundings can help increase productivity.

It’s easy to forget about the walls around you when you’re setting up an office. There are many important things to think about: phone and computer connections, desk, file cabinets, lighting, space assignments, white and cork boards. Many times the color of a room is ignored and left taupe or grey. These colors can feel like a bit like a prison, especially when you realize people spend most of their waking hours in the office.

Different colors impact the sorts of productivity depending on the job.  Not ready to paint the whole office? You can add accents like office accessories to help give a burst of color where you need it.

The two most popular colors for offices are Blue and Green, but take a look at the bold color choices below and how you may be able to implement them to suit your business:

Blue is the most universal color for all job types. It gives a senBlueBlogPicse of openness and the calming freedom of the sky outside. It’s one of those obvious colors found in nature and makes everyone feel better and ready to focus on the tasks at hand.

Green is another color that make people think of nature and gives a calming feeling. Instead of painting, consider cubical dividers in green or maybe some plants to bring the outdoors in. Green is one of the colors that are said to help creativity. So creative positions can definitely be inspired by this color.

GreenBlogPicYellow is a way to brighten up any office and create a sense of happiness. This is a solid creativity color for people with creative or design positions. This color is best used sparingly, like an accent wall or desk accessories.  A little goes a long way.  Too much yellow can be overwhelming.

Red/Orange can create a sense of energy, but like yellow, should be used sparingly in artwork or accessories.  Red is usually considered a color that evokes passion, if used in large amounts, it can also create stress. This is best used in an area employees are in for a limited time and not their major work time such as the lunch room or hallways.